Pangaia Partners

Administrative Assistant

US-NJ-Peapack
Job ID
1421
# of Openings
1
Category
Engineering

Overview

Pangaia Partners is a leading edge professional & managed services provider with a strong focus in network engineering, collaboration and data center solutions.  Our name, inspired by the original landmass unifying the earth, represents the convergence of technology and its ability to bring together people, companies and organizations across the globe.  We help our clients engineer custom solutions to solve business challenges while empowering them to build innovative, lasting, competitive advantages.

 

Since our inception in 2001, Pangaia Partners has served emerging, midmarket and Fortune 500 companies in a wide range of industries including Financial Services, Pharmaceutical, Healthcare, Telecommunications, Insurance, Energy, Real Estate, Manufacturing and Government Sectors 

  

Pangaia Partners offers full time employees a generous benefit package which includes a competitive salary, paid vacation, holiday and personal time. In addition, Pangaia Partners offer health, dental, 401k, LTD, STD and other attractive benefits.

Responsibilities

The Administrative Assistant will provide the team with support with calendar management, expense reimbursements, uploading documents to SharePoint portal, etc.  Global Financial Services, Pharmaceutical or Healthcare experience is strongly preferred.

 

Responsibilities:

 

  • Proactively manage calendars, and uses diplomacy to resolve conflicts in advance across global time zones
  • Manage high volume of emails, initiating follow-up when necessary
  • Manage all travel, including ground service/hotel/airfare
  • Coordinate logistics for meetings (including off-sites), e.g. travel (domestic/international), communications, conference room reservations, teleconference/videoconference/WebEx, presentation development, and catering
  • Responsible for timely submission of Travel and Expense reports, ensuring compliance with corporate travel policy
  • Manages the Department SharePoint site content
  • Prepares PowerPoint presentations
  • Special projects as assigned

Qualifications

  • Knowledge of network and server technology language
  • Extensive experience with Microsoft Office and SharePoint
  • Experience with Ariba or Concur for travel expenses
  • Vendor management as well as experience working with offshore vendors
  • Must have pharmaceutical industry experience

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